Affiliated Electronic Certificate Terms and Conditions

The User understands that by joining an Enterprise, the User is granted access to certain services, features, and functionalities provided by Privy for the operational purposes of the Enterprise. Such access is limited in nature and may only be used through the Employee Account and the Electronic Certificate affiliated with the Enterprise, in accordance with the role, position, or authority lawfully granted by the Enterprise. The User is prohibited from using the services beyond the scope of authority granted.

The User may accept or decline an invitation from an Enterprise to join the Enterprise Suite Service as an Employee Account.

The User represents and warrants that:

1. The identity provided by the User and associated with the Employee Account, including the Personal Data registered through the User’s Privy Account, is accurate, valid, and belongs to the User.
2. In the event of any changes to the provided identity, the User may notify Privy through the contact details specified in Privy’s Personal Data Protection Notice.
3. The Employee Account is personal and restricted, and may not be used, shared, transferred, or accessed by any other party.
4. The User is responsible for maintaining the security of their Employee Account and for all activities carried out through the account in their capacity as part of the Enterprise.
5. The User’s Personal Data processed within the Enterprise Suite Service is protected in accordance with applicable personal data protection laws and regulations.

The User understands and agrees that by accepting the invitation and joining the Enterprise, the User is deemed to have submitted an application for the issuance of an Electronic Certificate affiliated with the relevant Enterprise, and Privy shall issue such Electronic Certificate in accordance with applicable provisions.

The User understands and agrees that in using the Enterprise Suite Service:

1. Data (including personal data), documents, and signing activities carried out by the User in their capacity as part of the Enterprise may be accessed, managed, or monitored by the Enterprise’s Admin or authorized parties, in accordance with the terms and policies in the Enterprise Suite Service Terms of Use and/or contractual documents between Privy and the Enterprise; and
2. Privy may process and disclose such data to the Enterprise for operational, audit, compliance, or other legitimate purposes in accordance with applicable laws and regulations.

1. Privy, upon request of the Enterprise and/or at its own discretion, is entitled to terminate the User’s access to the Enterprise Suite Service, including revoking the affiliated Electronic Certificate, among others, if:
   1. the User is no longer registered or authorized as part of the Enterprise;
   2. there is a violation of these Terms and Conditions; and/or
   3. there are legal obligations, requests from competent authorities, or Privy’s internal policies requiring such action.
2. The User hereby grants specific authority to the Admin to submit a request to Privy for the revocation of the User’s affiliated Electronic Certificate if the User is no longer registered with, or no longer authorized to act as part of, the Enterprise. This authority is granted specifically and solely for the purpose of submitting such revocation request and shall remain valid for as long as the Electronic Certificate remains valid and affiliated with the Enterprise.
3. The User understands that even after the User’s access to the Enterprise Suite Service has been terminated and/or the affiliated Electronic Certificate has been revoked, certain Electronic Document data and history may continue to be retained by Privy and/or the Enterprise in accordance with applicable laws and relevant data retention policies.
4. Termination of the User’s participation in the Enterprise Suite Service does not affect the validity of Electronic Documents previously signed by the User in accordance with the authority granted.

Privy reserves the right to amend these Terms and Conditions, in whole or in part, from time to time without prior notice to the User, and such amendments shall take effect upon being determined and/or published by Privy. The User shall be deemed to have agreed to such amendments by remaining registered or continuing to use the Employee Account within the Enterprise Suite Service after the amendments take effect. If the User does not agree to the amended Terms and Conditions, the User may contact Privy to terminate their Privy Account.

The User understands and agrees that:

1. The User’s participation in the Enterprise Suite Service is based on the legal relationship between the User and the inviting Enterprise, including assignments, authority, and responsibilities in the User’s capacity as part of the Enterprise;
2. Any use of the affiliated Electronic Certificate, Employee Account, or Enterprise Suite Service by the User, including the signing of Electronic Documents in such capacity, is carried out under the Enterprise’s policies and authority and gives rise to legal consequences in accordance with applicable laws;
3. Privy acts solely as a technology service provider and is not a party to any employment relationship, agency relationship, or other legal relationship between the User and the Enterprise, including with respect to the content, purpose, or legal consequences of any Electronic Documents signed;
4. Any disagreement, objection, or dispute arising between the User and the Enterprise in connection with the use of the Enterprise Suite Service shall be resolved directly between the User and the Enterprise; and
5. Privy may provide relevant data, system records, or technical information as part of fulfilling legal obligations or lawful requests from competent authorities, without positioning Privy as a party to such disputes.

These Terms and Conditions form an integral part of the Enterprise Suite Service Terms of Use.